Scottish Cavalier King Charles Spaniel Club


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Constitution 2017

SCOTTISH CAVALIER KING CHARLES SPANIEL CLUB  2017

Constituted 1959

NAME:

The Club shall be called the Scottish Cavalier King Charles Spaniel Club.

OBJECTS:

The aim of the Club shall be to unite lovers of the breed in promoting,  particularly in Scotland, the general interests of the Cavalier King Charles Spaniel:

1)by encouraging all Cavalier owners to act responsibly and to put first at all times the welfare of the dogs under their control and in their care, referring to the Club's Guidelines.

 2)by doing all possible to help unwanted or mistreated Cavaliers.

3)by being ready at all times to help other owners and/or exhibitors seeking advice concerning the welfare of their dog(s) okir on matters concerning exhibiting their dog(s).

4)by organising shows and encouraging the scheduling of Cavalier classes at General Society Shows.

5)by maintaining lists of individuals suitable to judge Cavaliers at Scottish or any other shows.

 6)by any other activities which may be found necessary or desirable.

 7)by cooperating with other Cavalier Breed Clubs.

MEMBERSHIP:

The Society must make a list of members and their addresses available for inspection if so requested by the members of the Club or by the Kennel Club Ltd.  

The membership shall consist of an unlimited number of persons comprising:

a)Founder Life Members

b) : The Club has two levels of Membership

 1. Full Membership for existing members and 

 2. Associate Membership for New members

  New Members would be Associate Members for a period of two years, before being eligible to apply for Full membership. After the two years they would be required to be proposed and seconded by two fully paid up Members of at least two years standing and elected by a two/thirds majority of the full committee. Associate members would be self -nominated and this membership would not include Voting Rights

 3. An administration charge of £2 on top of the annual membership fee would be incurred annually over two years by the associate member.

c) Annual Junior Members

d) Honorary Life Members may  be  awarded  to  those  people, who  in the  opinion  of  the  Club  members,  have  given  outstanding  service,  to  include  the  Patron,  the  President  and  the  Vice President.

Annual Membership Fees payable at 1 January are:

Single £8.00

Joint £10.00

Junior (to age of 16) £ 3.

Overseas  £12

Each new membership will incur an enrolment fee of £ 2 (Single or Joint  Membership), 50p (Junior Membership); in the event of a Membership lapsing  by a year or more, a re-enrolment fee (Single or Joint  £2 and Junior 50p) will be payable.

Fees may, if desired, be paid by Bankers Order.

Junior Membership carries no vote.

OFFICE BEARERS

The office bearers shall be a Chairman, Vice Chairman, Secretary, Treasurer,

Show Secretary, Year Book Editor and Cup Steward. The Club may also  appoint  such  Honorary Officers as Patron, President, Vice President or Vice Presidents.

Office Bearers shall retire annually but shall be eligible for re-election. 

All retiring Office Bearers shall however be eligible for re-election to the Committee or to any other office.

COMMITTEE

The committee shall consist of Office Bearers and eight other members who shall retire annually but be eligible for re-election. Committee meetings will be held as required  quorum 7. No person whilst an un-discharged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Ltd. Registered Society.

ELECTION OF OFFICE BEARERS AND COMMITTEE:

Election shall be by Postal Ballot of all members (excluding Junior Members). An independent scrutineer will be appointed by Committee for purposes of the Postal Ballot. Nominations for posts of Office Bearers or Committee shall be made in writing by one member of the Club and seconded, in writing, by another. In each case the consent of the nominee to serve must be secured, in writing, before nomination. Each nominee shall be resident in Scotland. No member of less than 2 years standing may be elected to a Committee position or serve as Office Bearer . This is not to be enforced retrospectively. The committee reserve the right to co-opt a member of less than two years standing, to the committee by majority vote at a formal meeting The proposer and seconder of nominees for the positions will be shown on the Ballot Papers. The numbers of votes cast and the number of votes polled per candidate will be declared at the Annual General Meeting. In the event of no Ballot being required, nominated Office Bearers and Committee shall be declared elected.

FUNCTIONS AND POWERS OF COMMITTEE:

The Management of the Club shall be vested in the Committee, which shall be responsible for organising its activities.

The Committee will be responsible for drawing up judges Lists (by secret ballot of Committee as recommended by The Kennel Club. Ltd). Any person being considered for inclusion in the Judges List will be sent a questionnaire from the Club requesting them to outline their involvement in dogs, eg. how long, what breeds, what judging if any they have done or are likely to be doing, what involvement if any that they have had in the administrative side of dogs. After consideration by the Committee the person(s) concerned will be advised whether or not they have been included in the list. In the event of a casual vacancy occurring amongst the Office Bearers or Committee, the Committee shall have the power to co-opt a replacement who shall, like all  the  others, retire at the end of the year but be eligible for re-election.

CLUB PROPERTY

      The property of the Club shall be vested in the Committee. In event of the Club ceasing to exist all Cups and Trophies be returned to their donors or the representatives.

     Trophies awarded to the Club shall be deemed to be the sole property of the Club and shall not be accepted under any other condition.

     A Special General Meeting shall be called to determine the disposal of any other assets.

GENERAL MEETINGS:

The AGM shall be held before the last day of May, unless by special permission of the Kennel Club Ltd, for the following purposes:

To receive the report of the Committee and the Annual Accounts; to receive the results of the Postal vote for Office Bearers and Committee; and to discuss  any resolution duly placed on the agenda of which prior notice has been given  by the Honorary Secretary.

A Special General Meeting shall be summoned by the Honorary Secretary if  fifteen members send a signed requisition stating the subject to be discussed;  no business other than the matter on the Agenda can be discussed at a Special  General Meeting.

Members will receive 14 days' notice, in writing, of the Annual General  Meeting, including its Agenda, also of Special General Meetings.

Members will be required to submit items for inclusion on the Agenda of the  Annual General Meeting six weeks prior to the date of the AGM. The quorum for any General Meeting shall be 16. The Chairman shall have a casting vote at all  meetings.   The Constitution of the Club shall not be altered except at the Annual General  Meeting or a Special General Meeting. No alterations made to the constitution shall be brought into force until the Kennel Club has been advised and given its approval.

CLUB ACCOUNTS:

1) The Club's financial year shall be from 1st January until 31st  December inclusive.

2) Banking Accounts shall be held in the name of the Club, into which all revenue of the Club shall be paid and out of which cheques may be drawn.

 3) Proper accounts shall be kept by the Treasurer who shall prepare an annual statement of the Accounts. An Auditor appointed by the Club shall certify the Annual Accounts before the Annual General Meeting. A certified copy of the Annual Accounts shall be sent to those members who attended the previous years AGM, or on request. 

4) Withdrawals from the Account shall only be made on the signatures of 2 of 3 Officers, one of whom shall be the Honorary Treasurer, the other should be either the Chairman or Honorary Secretary.

5)All monies collected on behalf of the Scottish Cavalier King Charles Spaniel Club Rescue Service will be held in a separate bank account to be named the Scottish Cavalier King Charles Spaniel Rescue and Welfare Fund. The Fund is to be used for rescue expenses, vet bills, animal charities and veterinary research.

ANNUAL RETURNS TO THE KENNEL CLUB:

The Officers acknowledge that during the month of January each year,

Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in the Kennel Club Ltd Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel  Club. The Officers also acknowledge their duty to inform the Kennel Club Ltd of any changes of Secretary of the Society which may occur during the course of  the year.

EXPULSION OF A MEMBER:

Any member who shall be suspended under Kennel Club Ltd Rule A42j(4) and/or any member whose dog (s) is/are disqualified under Kennel Club Ltd Rule A42j(8) shall ipso facto cease to be a Member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or the interests of the Club, the Committee of the Club may, at a meeting the notice convening of which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused Member, giving him/her particulars of the complaint and advising   the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a twothirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club, except that he/she may, two calendar months from the date of such Meeting, appeal to the Kennel Club Ltd, subject to such condition as the Club may impose.

APPEAL The Kennel Club Ltd. shall be the final Court of Appeal.

FEDERATION    The Club shall not join any Federation of Societies or Club